How to verify your gross pay using PayCheck AI: compare a payslip with your shift calendar

Overview: what this process will (and won’t) do

Goal: confirm that the gross pay shown on a lønnsslipp aligns with the hours and allowances you recorded for a given month.

What PayCheck AI helps with: build a shift calendar, track shifts, set personal pay settings, estimate gross pay in the calendar, upload a payslip for one-time AI extraction, and compare the extracted gross pay with the selected calendar month after you review the figures.

What PayCheck AI does not do: calculate taxes, guarantee payroll accuracy, import into payroll systems, edit external calendars, or store uploaded documents long-term. Always treat extracted figures as a starting point you must verify.

Step 1 — Prepare your calendar and payslip

Pick the calendar month you want to check. Make sure every shift you worked that month is recorded in your PayCheck AI calendar. If you’re on a Pro trial or paid Pro subscription, you can also configure overtime thresholds, night and weekend allowances and public-holiday allowances to match your agreement.

Locate the lønnsslipp you want to check. You’ll upload it for a one-time AI extraction. PayCheck AI’s extraction pulls out key pay figures (for example, a gross pay line) that you can compare with calendar totals.

Step 2 — Upload the payslip and review extracted fields

Upload the lønnsslipp as prompted in the app. The extraction is one-time — it reads the document and surfaces fields such as gross pay. After extraction, carefully review every extracted field. The AI can read many common layouts but may misread numbers, currency symbols or line labels.

Correct any mistakes you find. PayCheck AI requires your confirmation before using extracted figures in a comparison. Do not proceed until the gross pay figure on the extracted summary matches what you see on your original lønnsslipp.

Step 3 — Generate calendar totals for the same month

Select the same month in your PayCheck AI calendar and export or view the monthly totals. The calendar can show total hours and (if you configured pay settings) an estimated gross for the month. Exports to CSV are available if you prefer a spreadsheet.

If you haven’t configured personal pay settings in the calendar, you’ll need to calculate a month total manually from your recorded shifts (see worked example below). If you’re on Pro and configured overtime and allowances, ensure those settings match your employment agreement before comparing.

Worked example: compare an extracted gross pay to calendar totals

This example is hypothetical and for illustration only. Treat each rate and multiplier as manually set by you or verified against your contract.

Scenario: Alice records shifts in March. Her calendar shows 140 regular hours and 20 overtime hours. Her personal pay settings are: regular pay NOK 180/hour (hypothetical), overtime multiplier 1.5x for hours over 160 in the week, night allowance NOK 20/hour for shifts between 22:00–06:00 (configured in Pro), and weekend allowance NOK 30 flat per weekend shift. Using these inputs, PayCheck AI shows an estimated month gross of: regular: 140 × 180 = NOK 25,200; overtime: 20 × (180 × 1.5) = 20 × 270 = NOK 5,400; night allowance: 10 night hours × 20 = NOK 200; weekend allowance: 2 weekend shifts × 30 = NOK 60; estimated calendar gross = NOK 30,860.

You uploaded your lønnsslipp and the AI extracted Gross Pay = NOK 31,200. Now compare: calendar estimate NOK 30,860 vs extracted gross NOK 31,200 = difference NOK 340.

Next steps with this difference: check the calendar for any missing shift entries (for example, a short extra shift not recorded), confirm whether additional allowances or bonuses appear on the lønnsslipp but were not modelled in the calendar (e.g. performance bonus or a single-day allowance), and confirm overtime rules — maybe overtime applies after 8 hours daily rather than weekly, or a higher multiplier applies for certain shifts. These are the common reconciliation points described below.

Common reconciliation points to check

Missing shifts or partial entries: small extra shifts, unpaid breaks or swapped shifts that weren’t recorded are frequent causes of differences.

Different overtime rules: overtime can be calculated daily, weekly, or after a threshold set in collective agreements. If your calendar’s overtime threshold doesn’t match payroll logic, total estimates will differ.

Allowances and bonuses: night allowances, weekend allowances, public-holiday allowances, travel allowances or one-off bonuses may appear on a lønnsslipp but not in your calendar unless you model them. Pro users can configure night/window and weekend allowances as a flat amount, per-hour amount or percentage to match their agreement.

Rounding and currency: payroll systems sometimes round to nearest kroner or calculate in cents differently than a manual tally; small discrepancies can come from rounding rules.

Resolving bigger differences

If the gap remains after checking shifts, allowances and overtime rules, gather documentation: the lønnsslipp, your calendar export (CSV), and any roster emails or change records. Contact your payroll or HR with these items and describe the specific line that doesn’t match. Keep your calendar export and the AI-extracted gross as a neutral reference point.

Remember: rules for overtime, taxable allowances and pay dates vary by country and collective agreement. Use your calendar and the extracted figures to create clear questions for payroll rather than assuming an error.

Practical checklist

• Choose the calendar month to verify and ensure every shift is recorded.
• If on Pro, configure overtime thresholds, night and weekend allowances to match your agreement.
• Upload the lønnsslipp for one-time AI extraction.
• Review and correct extracted fields — especially the gross pay number.
• Export or view monthly totals from your PayCheck AI calendar (CSV if needed).
• Compare extracted gross pay with the calendar total and note any difference.
• Check for missing shifts, different overtime rules, unmodelled allowances or rounding effects.
• If unresolved, gather payslip, calendar export and roster emails before contacting payroll.

Frequently asked questions

Can PayCheck AI automatically fix mismatches between my lønnsslipp and calendar?

No. PayCheck AI helps you extract figures and compare them to your calendar totals, but it does not edit payroll records or guarantee payroll accuracy. Use the app to prepare documentation and questions for payroll or HR.

Will PayCheck AI calculate taxes from my lønnsslipp?

No. PayCheck AI does not calculate taxes or provide tax advice. The extraction pulls key fields such as gross pay for your review, but tax lines are not analysed or verified by the app.

What if my calendar estimate doesn’t include allowances shown on the payslip?

Check your pay settings and, if you have Pro, configure night, weekend and public-holiday allowances as supported. If an allowance on the lønnsslipp is a one-off or not modelled in your calendar, add a note to the calendar or account for it manually when reconciling.

Can I share the calendar totals with payroll or HR?

Yes — you can export the month totals to CSV and include the AI-extracted payslip summary. Team features also let planners and owners view team members’ calendars and absences as described in the app’s features, but personal pay settings and private notes are not shared automatically.