How to Verify Your Gross Pay by Uploading a Payslip to PayCheck AI (Worked Example)

What this walkthrough solves

Mismatch between recorded shifts and payroll is stressful and time-consuming to resolve. This guide helps you quickly check the one gross pay number on a single payslip against the month you built in PayCheck AI.

You’ll learn how to upload a payslip for one-time extraction, where to find the extracted gross pay, and how to compare it with the gross estimate for the same calendar month in your PayCheck AI calendar. The process is practical for anyone who tracks shifts, uses preset rotations, or keeps a personal shift calendar.

Before you start: what PayCheck AI can and cannot do here

PayCheck AI supports building a work shift calendar with individual shifts, common preset rotations and custom day-based rotations; syncing schedules across devices; tracking regular and overtime hours; and estimating gross pay from the calendar. During an active Pro trial or paid Pro subscription you can configure daily and weekly overtime thresholds and allowances (night, weekend, public-holiday) as flat amounts, per-hour amounts or percentages.

PayCheck AI also allows a one-time upload of a payslip (PDF or image) and extracts the payslip’s gross pay so you can compare it with the calendar month after reviewing the figures. Uploads are for one-time AI extraction; PayCheck AI does not store uploaded documents. The app does not calculate taxes, guarantee payroll accuracy, edit external calendars, import directly into payroll software, or provide legal or tax advice—so use these checks as a fast reconciliation step, not a payroll audit.

Step-by-step: upload a payslip and extract gross pay

1) Open your PayCheck AI app and go to the calendar month you want to check. Make sure the month contains all shifts you worked that correspond to the payslip period.

2) If you haven’t already, add pay settings for your roles (base hourly rate, overtime rules, night-window allowances, weekend/public-holiday allowances). These settings are used by the app’s gross pay estimate for the month. Remember these are your inputs; the app estimates gross pay from them.

3) Tap the one-time payslip upload option (available during an active Pro trial or paid Pro subscription). Select the payslip PDF or take a photo and submit for extraction.

4) Review the extracted figures PayCheck AI shows. The extraction returns the payslip’s gross pay number for you to confirm—this is the value you’ll compare with the calendar estimate. Because uploads are one-time, the document is not stored beyond extraction according to the app’s stated behavior.

Worked example (hypothetical values you can replicate)

Below is a clear, hypothetical example so you can follow the logic with your own numbers. Treat every rate and multiplier as an example you would replace with your actual values.

Scenario: April calendar month with 10 shifts, each 8 hours long. Base hourly rate you enter in PayCheck AI: $20/hour. Overtime rule you’ve configured: daily overtime after 8 hours (none here) and weekly overtime after 40 hours at 1.5× base. No night or weekend allowances applied in this example.

Calendar calculation (manual check): 10 shifts × 8 hours = 80 hours total. 80 hours × $20/hour = $1,600 gross estimate. If you configured PayCheck AI with the same base rate and overtime rules, the app’s month estimate should show $1,600.

Payslip extraction: you upload the payslip for the same period and the one-time AI extraction returns a gross pay of $1,600. That’s an exact match—good. If the payslip showed $1,500 instead, you’d now have a concrete discrepancy to investigate with payroll, armed with your calendar summary and the payslip figure.

What to do if the numbers don’t match

Small differences often come from: unrecorded shift minutes, unpaid breaks, different pay rates for specific shifts, employer adjustments (advances, corrections), or payroll rounding practices. Rules for overtime, night and holiday pay vary by country and employment agreement, so check your contract or collective agreement.

Use PayCheck AI’s month export (CSV) to share your recorded shifts and the app’s gross estimate with payroll or your manager. If your employer applied an allowance or deduction type you didn’t model in PayCheck AI, add that allowance to your pay settings and re-run the estimate for a more accurate comparison.

If there’s still unexplained difference, bring the payslip and your exported calendar summary to your payroll department or union rep. PayCheck AI helps you prepare clear evidence but does not replace payroll verification.

Extra tips for reliable comparisons

1) Match the exact payslip period to the calendar month or custom date range you check. Payslip periods sometimes span payroll cycles.

2) Include unpaid breaks consistently in your shifts (record them in PayCheck AI if you normally deduct break time).

3) If you use team calendars, remember personal pay settings, private shift notes and medical details are not shared in the team calendar; check your personal calendar view for accurate pay estimates.

4) Use the CSV or ICS export if you want to keep an offline record of the calendar month you compared.

Practical checklist

• 1) Open PayCheck AI and select the calendar month matching your payslip period.
• 2) Confirm your pay settings in the app (base rate, overtime thresholds, allowances).
• 3) Upload the payslip (one-time extraction) and review the extracted gross pay.
• 4) Compare the app’s estimated gross pay for the selected month with the extracted payslip gross.
• 5) If they differ, export the month CSV and note any missing allowances, unpaid breaks or unpaid shift minutes.
• 6) Present the payslip plus your exported calendar summary to payroll or your manager for formal review if needed.

Frequently asked questions

Does PayCheck AI store my uploaded payslip?

No. The app’s one-time payslip upload is for AI extraction only; PayCheck AI does not store uploaded documents after extraction according to its stated behavior.

Can PayCheck AI guarantee payroll accuracy or fix mismatches?

No. PayCheck AI extracts the gross pay figure from a single payslip and estimates gross pay from your recorded shifts. It does not calculate taxes, guarantee payroll accuracy, or make changes to payroll—use it to prepare evidence and communicate with payroll.

What if my payslip period doesn’t match a calendar month?

Select or build the exact date range in PayCheck AI that matches the payslip period before comparing. Matching the exact period avoids false discrepancies caused by misaligned dates.

Can I compare more than one payslip at once?

The verified one-time upload feature extracts one payslip per upload for comparison. For multiple payslips, repeat the upload process for each payslip and compare each extracted gross figure to the corresponding PayCheck AI month or date range.

How can I share my calendar summary with payroll?

Use PayCheck AI’s CSV export to create a shareable file of recorded shifts and estimated pay for the period. You can also create a private read-only calendar subscription for Google/Apple/Outlook to share scheduling data; these subscriptions refresh from PayCheck AI but are read-only.